Supplier Purchase Order Terms and Conditions

Purchase order terms and conditions. By accepting this PO, the supplier agrees to all terms and conditions listed here. Foundry/Casting Supplier requirements are in addition to the General Requirements.

Supplier to acknowledge purchase order for confirmation.

Supplier to ship specified quantity requested on purchase order. Any over or under shipments must be approved by Uni-Tek prior to shipment. Extra product may be returned at supplier expense.

Foundries / Casting Suppliers:

Foundries must acknowledge receipt and acceptance of purchase order within seven (7) days of purchase order placement. Purchase order confirmations acknowledge agreed upon/contracted price. Invoices will be paid at purchase order or contract price, unless otherwise approved, in writing, by Uni-Tek.

Make complete per specified customer MOT and purchase order provisions. Product must comply to all end customer requirements and specifications, unless previously approved, in writing, by Uni-Tek. Ensure any applicable specification revisions are correct and current. Any new specification changes must be implemented within sixty (60) days of specification revision date. All applicable certs, detailed inspection plans (DIP’s), and certificate of conformance (C of C’s) must be sent with each shipment.

Foundries must comply with end customer first article inspection report (FAIR) requirements: A new FAIR is required for revision changes, tool rework, updates, frequency requirements, or two (2) year lapse out of production. Foundries are responsible for providing frequency to Uni-Tek with each shipment (number of pieces produced since date of last full FAIR). A new FAIR must be provided with certification packet, if required.

Foundries to furnish status reports to Uni-Tek as requested. No early receipt of castings will be accepted more than three (3) manufacturing days prior to Uni-Tek request date, unless approved by Uni-Tek. Net payment terms will be based on this policy.

General Requirements:

Quality Requirements

Supplier is required to implement/maintain a quality management system, such as AS9100 or similar, unless otherwise approved by Uni-Tek.

Supplier required to ensure that employees are qualified and capable of fulfilling all requirements for the product, process, or service performed under this purchase order.

Uni-Tek’s goal is that all suppliers meet all quality requirements for the product or service provided to fulfill this purchase order. Uni-Tek measures suppliers quality performance and may take action when suppliers don’t meet minimum quality objectives. Actions taken may include corrective action requests, suspension from Uni-Tek’s approved vendors list, or other actions intended to drive increased quality performance.

On-Time Delivery

Supplier is required to meet on-time delivery of products and service as defined on the purchase order. If there is a discrepancy with PO date Uni-Tek must be notified immediately. Supplier on-time delivery performance is measured and Uni-Tek may take action when supplier fails to meet minimum on-time delivery performance objectives.

Minimum Performance

Supplier is expected to meet minimum performance objectives:

  • Quality – 97% or higher quality rating (average)
  • Delivery – 95% or higher on-time delivery

Right of Access

Supplier acknowledges Uni-Tek’s, its customer, and regulatory authorities right of access to all facilities involved in the manufacture or processing of the order and to all applicable manufacturing/quality records.

Uni-Tek/Customer Property

Suppliers retaining Uni-Tek owned property or Uni-Tek’s customer owned property are to report lost, damaged, or otherwise found unsuitable for use property to Uni-Tek upon discovery. Suppliers who retain customer property are required to have a system, including written procedures, for management of Uni-Tek or customer owned property.

Flow Down Requirements

Supplier required flow down all applicable requirements including end customer requirements, process control requirements, and key characteristics to sub-tier or external suppliers. Customer designated or approved suppliers must be used where required (e.g., Special Processes).

Certification of Compliance Requirements

Supplier shall provide a certification with each shipment that all parts or processes conform to the purchase order requirements, including any applicable customer or specification requirements. Supplier to identify revision level of all specifications, drawings, process requirements, and other relevant technical data on certs and C of C’s. Supplier shall perform inspection, as necessary, to determine the acceptability of all product or processes included in the purchase order. All product delivered to Uni-Tek under this purchase order is subject to final inspection at Uni-Tek.

Supplier must meet all requirements for test, inspection, or verification of product or processes supplied under this purchase order, including any customer or specification requirements.

Nonconforming Product

Nonconforming product must be identified and controlled to prevent unauthorized use or delivery. Supplier must notify Uni-Tek of any nonconforming products, processes, or services. Uni-Tek must provide a disposition for all nonconforming product before supplier can proceed with PO processing/manufacture or shipment. Supplier may be required to complete a corrective action request.

Retention Requirements

Supplier shall maintain objective evidence of inspections, tests, results, and dispositions for nonconforming product. Such records shall be identified to provide traceability to process or production lots. Records shall be available upon request and must be maintained for a period not less than eleven (11) years, unless otherwise specified. Records for traceability (lot or serial number) items and critical items must be kept indefinitely and shall not be destroyed without Uni-Tek or customer’s written approval. Record retention requirements for distributor standard off the shelf product shall be seven (7) years.

Corrective Action

Suppliers are responsible for timely responses to corrective action requests. Suppliers have three (3) manufacturing days to complete containment, if required, and thirty (30) days to complete and return the corrective action request with objective evidence. Extensions may be granted where appropriate. Failure to reply or consistent late replies may result in suspension from Uni-Tek’s approved vendors list.

Notification of Changes

Supplier to notify Uni-Tek of any changes in product, processes, or services, including changes to sub-tier/external suppliers; Uni-Tek must provide documented approval before proceeding with purchase order. Supplier to notify Uni-Tek of management, ownership, designated representative changes, temporary or permanent facility changes affecting the current location, and company name changes. Changes to status in controlled process certification status or quality management system accreditation must also be reported to Uni-Tek.

Test Specimens

When test specimens of raw material are requested, they must be supplied from the same material or heat lot as the material supplied to satisfy the requirements of this purchase order. Special process test specimens must meet the requirements for test specimens outlined in the process specification.

Counterfeit Material

Supplier is required to prevent the use of counterfeit materiel and parts and to ensure traceability of parts and components to their original or authorized manufacturers.

FOD Prevention

Supplier is required to have a FOD (foreign object damage) prevention program in accordance with AS9146, NAS412, Honeywell SPOC 418, Boeing D6-85622, or similar. Supplier shall ensure that all foreign objects and any subsequent foreign object damage is eliminated from all parts prior to shipment.

Preservation of Product

Supplier is required to properly handle, package, and preserve product such that contamination, corrosion, and physical damage is prevented.


Supplier must ensure that their employees are aware of their contribution to the product or service conformity, their contribution to personal and product safety, and the importance of ethical behavior.

Code of Ethics

Supplier is required to have a written code of business ethics and to promote compliance with its code of business ethics within the company.

ITAR/DFARS Requirements

If this purchase order specifies a 600 series ECCN (e.g., 9A619.x), a USML code, or states “ITAR APPLIES”, or similar then the requirements in DFARS 252.204-7012 and DFARS 252.204-7020 apply. Supplier is required to have performed at least a basic self-assessment of their covered contractor information system in accordance with NIST SP 800-171 and reported or submitted their score to the Supplier Performance Risk System (SPRS).

Last Revised: 4/10/2023